How to Share References with More Than 15 People in EndNote Online?

Question: Our research involves many people. Is it possible to share our references with more than 15 people using EndNote?

Answer: Yes. it is possible. Although EndNote desktop allows for only 15 people to share a library, EndNote online enables users to share a group of references with many more people. To use that feature, you need to create a personal group on the Manage My Groups page in your EndNote online account assuming you’ve already had one. If not, it is very easy to create one free at  To create a group for sharing references in EndNote Online, please follow the steps below:

  • Under the Organize tab, click Manage My Groups.
  • On the Manage My Groups page, click the blue New Group button.
  • In the pop-up window, type a name for the group in the textbox provided. Then click OK.

Once the group was created, you may start sharing by following the steps below:

  • Click Managing Sharing on the right to the group just created.
  • Click “Start sharing this group.”
  • In the pop-up window, you may start adding email addresses (separated by commas) of the people with whom you want to share the references.
  • You may choose Read Only or Read & Write permission for any of the added users. It is possible to give some users Read only access but Read & Write access to other users within the same group.
  • Users with Read & Write permission can edit or remove references from the shared group. However, they cannot delete the reference from your library if you initiated the sharing.
  • When more than one user is editing the same reference at the same time, whoever saves last will have the final edits.
  • File attachments cannot be shared among users in a group regardless of access privileges.

How to Open a Shared Library?

December 19, 2014 – Yingting

When someone shares a library with you, you will receive an email stating that “XXX would like to share an EndNote Library with you. By accepting this invitation, you will be able to access all of the references, PDFs, file attachments, and notes in this shared library from your own EndNote X7 desktop application. To accept this invitation and access XXX’s library, you must have the latest version of EndNote X7 (EndNote X7.2) installed.” Clicking the Accept button will prompt you to either log in your EndNote online library or create an EndNote online account if you don’t have one. After that you should follow these steps to open and use the shared library:

  • Connect your EndNote Online account to your desktop version of EndNote X7.
  • In your EndNote Desktop, under the Preferences menu, select Sync on the left. Then enter the EndNote Account Credentials (email address and password) in the two boxes on the right
  • Once connected, go to the File menu and choose Open Shared Library…
  • You can now not only read but also edit the shared library by adding or removing references, annotating the PDFs, etc., even if the other shared people are using it at the same time.
  • Just to remember that as a shared person, you can only access this library from your desktop. However, the person who shared the library has access to this library on his or her desktop, online, or on iPad.

EndNote Web Got Renamed as EndNote Basic

Recently Thomson Reuters have made some changes to EndNote Web.

  1. First of all, it has been renamed as EndNote Basic.
  2. Users can now store up to 50,000 references and 2GB of attachments online.
  3. Instead of one bibliographic style, basic users now have the top 20 most popular.

So what’s the difference between EndNote and EndNote Basic?

EndNote includes the desktop program and online access to libraries in the cloud.

EndNote Basic includes online access only with 2GB of storage.

Thomson Reuters RefScan for iPhone

March 13, 2013 — Yingting

RefScan is a free app from Thomson Reuters Web of Knowledge and EndNote. It was designed to scan, search and save scholarly literature on the go. For more information on this app, please check it out at this site:

How do you get a library created on EndNote WEB into Word?

December 17, 2008 – Yingting


In order to insert references kept in your EndNote Web into a paper in Word, you need first to install a plug-in to add an EndNote Web toolbar to Word. This toolbar allows you to create bibliographies in Word. The plug-in is available from the “Download Installers” link at the bottom of the screen once you are logged in to your account from   

To insert your references from your EndNote Web while you write a paper in Word, you need to choose EndNote Web plug-in which you downloaded previously. To choose the EN Web application, go to the Tools menu\EndNote X2 Cite While You Write Preferences in Word, click on the Application tab and then choose EndNote Web in the pull-down menu under “Select the Cite While You Write” application. You may choose between EndNote desktop and EndNote Web in that pull-down menu depending on which EndNote platform (EndNote desktop or EndNote Web) you use. For more information on EndNote Web, please go to this page at to  view the FAQs on EndNote Web prepared by Thomson Reuters.

EndNote Web

June 9, 2008 – Yingting


What is EndNote Web?

EndNote Web is a web based version of EndNote which is accessible to all UMDNJ affiliated users.



EndNote X1.0.1 vs. EndNote Web

  • EndNote X1.0.1 is the latest version of the EndNote desktop program, of which UMDNJ UL are licensed to provide download access only for our UMDNJ affiliated users. Ying’s EndNote X tutorial is available at:
  • EndNote Web is the web-based version of EndNote. Store up to 10,000 records per user account.

Note: You must create your account from a computer connected to the UMDNJ network and login within the network at least once every twelve months to keep your account active.


Why Use EndNote Web?

  • Easy to use.
  • Web-based, once created on campus, can be accessible anywhere with web connection.
  • Ability to collect/import, organize, export and format references.
  • A good complement to EndNote desktop program.
  • Ability to share references in read-only format with others who have EndNote Web accounts.


Getting Started with EndNote Web at

  • Sign up if no account was created previously.
  • Same account as the one used for Web of Science. Can’t create two accounts under the same email address.
  • Just sign in if already available.

 EndNote Web Major Features

  • Collect References
  • Organize References
  • Format References
  • Options
  • Help